Music Gear Inventory & Rig Management
Stop guessing what is packed.
Catalog your instruments and music gear. Organize cases and racks. Document your rigs. Build packing lists for gigs, rehearsals, sessions, and tours. Keep serial numbers, receipts, warranties, and insurance records where they belong: with your gear.
The Problem
Your gear stopped being "just a few things" a long time ago.
A guitar becomes guitars. Then amps, pedals, microphones, wireless systems, keyboards, cables, cases, racks, stands, adapters, spare parts, and the equipment that only comes out for certain shows. Eventually, memory stops being a reliable inventory system.
RigVault gives every piece of gear a permanent record, then connects that equipment to the cases it travels in, the rigs it belongs to, the loadouts that take it to the show, and the documents and protection records that support it.
Product Model
More than a gear inventory.
A spreadsheet can tell you that you own a pedal. RigVault is designed to tell you which pedalboard it's on, which rigs use it, which loadouts need it, where its documentation lives, and whether the information you'd need after a loss is actually recorded.
Assets → Cases → Rigs → Loadouts
Assets
The individual equipment you own: instruments, amplifiers, pedals, microphones, wireless systems, keyboards, rack equipment, cables, and accessories.
Cases
Know exactly where your gear is. Organize equipment by the real containers and assemblies you use: road cases, racks, pedalboards, gig bags, and kits.
Rigs
Remember how everything connects. Document working configurations and equipment relationships so a setup can be rebuilt and reused without relying on memory.
Loadouts
Know exactly what needs to leave with you. Build reusable gear selections for gigs, rehearsals, sessions, and tours using equipment already stored in RigVault.
Gear Inventory
Know exactly what you own.
Give instruments and equipment a useful permanent record instead of scattering information across photos, receipts, spreadsheets, notes, and memory. Track serial numbers, purchase information, condition, photos, documentation, and the relationships between pieces of equipment. Whether you own ten pieces of gear or manage hundreds, the Vault becomes the source of truth.
Cases
Know exactly where it is.
A list of equipment is useful. Knowing how that equipment is physically organized is better. RigVault Cases represent the containers and working assemblies musicians actually use: road cases, racks, pedalboards, gig bags, kits, and similar gear groupings. Open a Case and see what belongs inside it.
Rigs
Remember how everything connects.
The gear you own and the rig you perform with are not the same thing. Rigs document the equipment and relationships that make a working setup: the instrument, pedals, processors, amplifiers, routing components, and other gear that belongs together. When a setup changes, RigVault gives you somewhere better than memory to document it.
Loadouts
Know exactly what needs to leave with you.
A Loadout turns equipment already stored in RigVault into a reusable gear list for a specific job. Build one for the Saturday show, rehearsal, fly date, recording session, or tour. Include the cases, instruments, and standalone equipment the job requires, then use that information to reduce the last-minute "did we pack it?" scramble.
Protection
Have proof before you need proof.
The worst time to reconstruct a serial number, receipt, or equipment photo is after something has been stolen, damaged, or lost. Keep identifying information and supporting records with the equipment they belong to. RigVault keeps serial numbers, photos, receipts, warranty information, and insurance documentation connected to the actual asset.
Documents
Keep the paperwork with the system.
Music gear creates more documentation than receipts. Keep technical riders, hospitality riders, stage plots, manuals, reference material, and other working documents organized alongside the equipment and production information they support. Stop searching old email threads and random cloud folders five minutes before someone needs the latest version.
History, Maintenance & Modifications
Remember what happened to your gear.
Equipment changes over time. Repairs happen. Pickups get replaced. Tubes get changed. Instruments are serviced. Gear gets retired or sold. RigVault provides a place for meaningful equipment history, so the current state of an asset doesn't depend on remembering what happened three years ago.
Who It's For
From your first pedalboard to a touring backline.
The scale changes. The underlying problem does not.
Local & Weekend Musicians
Keep the gear you actually use organized and make the next load-in less dependent on memory.
Learn more →Touring Musicians & Artists
Manage repeatable rigs, road cases, show-specific loadouts, and documentation.
Learn more →Bands
Create a clearer picture of shared equipment and what needs to arrive at rehearsals, venues, and sessions.
Learn more →Guitarists & Bassists
Track instruments, amplifiers, pedalboards, racks, accessories, modifications, and working rigs.
Learn more →Keyboard Players
Document keyboards, controllers, stands, pedals, racks, interfaces, and performance configurations.
Learn more →Drummers
Organize acoustic and electronic kits, cymbals, hardware, cases, and different performance setups.
Learn more →Studios & Engineers
Keep studio equipment, serials, purchase records, locations, and working configurations organized.
Learn more →Backline & Production Teams
Build a structured record of equipment, cases, deployments, and supporting production information.
Learn more →MAIS
Gear inventory is only the beginning.
MAIS, the Musician Asset Intelligence System (pronounced "maze"), is the framework behind RigVault. It treats music equipment as an operational system rather than a flat list of possessions. MAIS connects seven questions: what do I own, where is it, how is it configured, what do I need for this job, is it documented and protected, what has happened to it, and who needs access to the information. That's the difference between cataloging gear and operating it.
FAQ
Questions, answered.
Everything you need to know before you dig in.
What is RigVault?
RigVault is a music gear inventory and rig-management platform for musicians, bands, studios, touring professionals, and other people who work with musical equipment. It combines equipment records with Cases, Rigs, Loadouts, protection documentation, and related operational information.
What is MAIS?
MAIS stands for Musician Asset Intelligence System. It is the information model behind RigVault. Instead of treating equipment as isolated inventory records, MAIS connects gear to its physical organization, working configurations, deployments, protection records, history, and sharing relationships.
Who is RigVault built for?
RigVault is designed to scale from individual musicians with a growing collection to bands, studios, touring artists, technicians, and production or backline workflows. The same core system can organize a pedalboard for a small local gig or a larger collection of cases, rigs, and touring equipment.
Is RigVault just a music gear inventory app?
No. Inventory is the foundation, but RigVault is designed around operational gear management. Equipment can be organized into Cases, used in Rigs, selected for Loadouts, connected to documentation and protection records, and shared where appropriate.
Is there a free plan?
Yes. The free tier is a genuinely useful home for your gear, not a stripped-down demo. Paid tiers add capacity and power for bigger collections, teams, and studios, but organizing and protecting what you already own is never held back behind a paywall.
What information should I record for each instrument or piece of gear?
Useful records commonly include manufacturer, model, serial number, identifying photos, purchase information, condition, and relevant documentation. Depending on the equipment, maintenance, modifications, warranty, insurance, and related equipment information may also be valuable.
How can I document music gear for insurance?
Start by creating an accurate equipment inventory with identifying information such as manufacturer, model, and serial number. Add clear photos and retain purchase receipts, appraisals, policy information, and other supporting documentation where applicable. RigVault keeps those records connected to the equipment they describe. Insurance requirements vary by provider, so confirm documentation requirements with your insurer.
Does RigVault track warranties and insurance?
Yes, and both are built in from day one rather than gated behind a paywall. Track what is covered, what is expiring, and what needs proof, alongside receipts and serial numbers for each piece of gear. Warranty and insurance are tracked as separate records.
What is a RigVault Case?
A Case represents a physical container or organized equipment assembly. Depending on the musician, that could be a road case, rack, pedalboard, gig bag, kit, or another physical grouping used to store or transport gear.
What is a RigVault Rig?
A Rig is a working configuration of equipment. It represents the pieces of gear and relationships that make a usable setup, rather than simply indicating that those items are owned.
What is a RigVault Loadout?
A RigVault Loadout is a reusable gear selection for a specific gig, rehearsal, recording session, tour, or other job. It is built from equipment already stored in RigVault and is intended to make preparation and packing more repeatable.
What is the difference between a Rig and a Loadout?
A Rig describes how equipment works together as a configuration. A Loadout describes what equipment needs to go to a particular job. A Loadout may include one or more pieces of a Rig along with cases, stands, cables, accessories, and other required equipment.
Can I share my rig or loadout without giving someone access to my whole account?
You can send a bandmate, tech, or production contact a clean, read-only link to a specific Loadout today. No account is required on their end. Read-only sharing for Rigs is planned but not yet available.
Can I use RigVault on my phone?
Yes. RigVault runs in your browser and can be installed like a native app on your phone or desktop, so it's ready at the venue or in the studio without needing an app store download.
Is RigVault open for signups right now?
RigVault is currently in closed beta. Join the waitlist above and we will follow up about access.
Can a guitar tech or assistant help manage an artist's RigVault?
Yes. Invite a technician, assistant, or other collaborator as Admin or Crew from Settings, Team. Crew access is per section, and billing stays with the Owner. Read-only sharing for Rigs is still planned.
Can studios use RigVault?
Yes. Studios can use the same inventory model to document instruments, microphones, amplifiers, processors, racks, accessories, and other physical equipment, along with identifying, purchase, maintenance, and organizational information.
Is RigVault only for professional musicians?
No. The system is useful whenever a musician owns enough equipment that memory, scattered photos, and ad hoc lists are becoming unreliable. RigVault is intended to scale with you rather than require a touring operation to justify using it.
Contact RigVault
Get in touch
Questions, feedback, or something broken? Send us a message.
Know your gear before the next load-in.
Know what you own. Know where it is. Know how it connects. Know what needs to go. Keep the records that protect it. RigVault brings the working life of your music gear into one system.
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